Hire & Returns Policy Agreement

 These are the terms and conditions subject to which we (MMP Event Hire) allow you (the hirer) to hire our
equipment (including all items that we offer for hire) and/or provide styling services. By signing this
agreement, paying us any fees or taking possession of our equipment, you agree to be bound, and it will be
deemed consent to these terms and conditions.
1. We own the equipment and hire it to you for the hire period, for a fee detailed in the quotation and
schedule of fees. You may not deal with the equipment in any way which is contrary to our ownership of it.
2. The quotation is an invitation to hire or receive services. Neither of us is bound to this agreement as a
contract until you consent to the terms and conditions, pay the required deposit and/or bonds specified in the
quotation and we confirm your booking.
3. This agreement, the quotation and our schedule of fees together contain the entire agreement between
us and supersede all previous agreements and understandings between us.
3.1. In the event that the quotation and schedule of fees are contradictory for an item, the quotation will
apply unless there is an obvious error.
3.2. By consenting, you accept the terms set out in the agreement, quotation, and schedule.
3.3. It is the responsibility of the hirer to ensure they receive a quotation and the schedule that apply to
their hire or service.
4. Equipment must only be used at the site or sites (the site) specified in the quotation and may not be sub
hired without our consent.
5. Equipment must only be used for its normal function as determined by us.
6. Risk in the equipment passes immediately to you when the equipment leaves our possession and you are
responsible for care of all items. You remain responsible until the equipment is safely returned to our
possession.
6.1. Leaving our possession is defined as when you or a representative physically come in contact with
equipment at our facility, you interfere with the item during our set up at the site, we communicate that
we have completed set up at the site or we leave the site.
6.2. Returned possession is when we formally acknowledge that all equipment is returned to our facility
or we commence pack up at your site.
6.3. Interfering with our pack up will be deemed interfering with our possession and further acceptance
on your part of risk in the equipment.
7. All damage to or loss of equipment during the hire period will be the financial responsibility of the hirer,
regardless of party at fault unless it can be proven the damage or loss was due to the actions of MMP Event
Hire or our representative whom was acting as our representative at the time of damage. Damage liability
includes damage due to weather or other natural events.
7.1. Any damage discovered after a hire period will be deemed to have been the responsibility of the
most recent hirer, up to three months post hire.
7.2. Replacement, repair or cleaning will be at our discretion and costs will be passed on in full to the
hirer. Costs include staff time and delivery in order to restore equipment to the original condition.
8. Any theft or damage by third parties must be reported to us and the police immediately. In the event this
occurs, clause 7 applies.
9. At no time are fabrics to be cleaned by the hirer without our written permission.
10. All equipment must be returned in a reasonably clean manner as determined by us.
10.1. Blackboards must be free of all writing and dust.
10.2. Equipment must not be covered in rice, confetti, glitter, wax, pen, marker or similar foreign objects
that were not on the equipment prior to hire.
10.3. If unsure of the state of cleanliness required for each piece of equipment or the method of cleaning
you must contact us for instructions.
10.4. All damage during cleaning for equipment while in your possession will result in fees being passed
on to you as specified in clause 7.
11. It is the responsibility of the hirer to confirm the condition of all equipment is undamaged prior to the hire
period and that all equipment is present at the time of pick up, delivery or set up as detailed in the quotation.
11.1. If there is a defect, incorrect or missing equipment we must be notified within a reasonable time.
Any notification must include specific details of the issue.
11.2. If we are not notified within 1 hour of you gaining possession, this will be taken as agreement that
the equipment provision requirements of this agreement have been met.
11.3. We will not be liable for any loss due to equipment covered by this clause.
12. If equipment fails during the hire period, we are to be notified immediately and we will endeavour to
repair or replace the equipment. If the equipment failure is not proven to be a manufacturing fault, clause 7
will apply.
13. It is the responsibility of the hirer to have an adverse weather plan in place for any event that may be
effected by weather or natural disasters. All equipment must remain protected from weather and any items
that are not useable due to weather will still incur the full hire fee. MMP Event Hire makes no guarantees that
they can accommodate substitutions of equipment hired due to weather.
14. If a bond is requested in the quotation in addition to the deposit, this will be held as security against
damage to the equipment until all equipment is returned in a satisfactory condition.
14.1. If we deem any damage to our equipment has occurred during your hire period, you authorise us to
use the bond to restore equipment as detailed in clause 7.
14.2. This does not limit your liability and all restoration costs above the amount of bond held remain the
responsibility of the hirer.
15. The deposit required for the agreement to take effect is considered partial payment in advance of the hire
and/or service fee.
16. All deposits and bond must be paid within 5 business days of booking or immediately if the hire period
will commence within one month. We reserve the right to cancel any booking when this does not occur and
charge for all costs to that date.
17. All hire and service fees must be finalised 1 month prior to the hire period commencing. We reserve the
right to cancel any booking when this does not occur and remove all costs to that date from the deposit and
refund the balance to the hirer.
18. All initial consultation fees and site visits must be paid in advance or these services will not be provided.
19. All damage or services invoiced separately to hire, must be paid within 5 days of invoice.
19.1. Whereby an invoice is overdue, MMP EVENTS . reserves the right to charge interest. Interest will be
calculated daily at a rate of 3% pa.
20. If you elect to pick up the equipment from our facility, we’ll aid to assist you with the loading or
unloading of items.
21. If we agree to deliver the equipment to the site for your set up, the hirer or an approved representative
must be at the site to accept delivery of the equipment. No equipment will be left unattended.
21.1. If delivery cannot be completed during the first attempt, all additional costs for additional attempts
will be the responsibility of the hirer.
21.2. Delivery times are as set out in the quotation or by variation agreement. Any variation to delivery
within 5 business days of the agreed delivery time, may incur additional fees at our discretion.
22. If set up or pack up is to be undertaken by us and cannot occur at the time specified in the quotation due
to any party other than us, additional fees will be incurred by the hirer at our discretion.
23. If we are not able to provide equipment at the time specified in the quotation or variation, we will not be
liable for loss incurred by the hirer.
24. For all work completed outside of 9am to 9pm Monday to Saturday, an additional fee may be charged as
detailed in the schedule of fees.
25. If workplace health and safety requires overnight accommodation for our representatives as part of
fulfilling your requirements as detailed in the quotation, the full cost of this will be passed on to the hirer.
26. If any equipment requires a qualified tradesperson or professional to install it on site including rigging, the
full cost of this service by a sub-contractor will be passed on to the hirer.
26.1. If the hirer elects to complete set up themselves, they must ensure the use of professionals and
qualified tradespeople as required by law or to prevent damage to the equipment.
27. If equipment is returned after the hire period has concluded, the full daily hire fee will be payable for each
day or part thereof that the return is delayed.
27.1. If equipment is not returned within 2 business days of the hire period, the hirer will be liable for
the full cost of replacement with new equipment for each item and the staff and delivery costs for
replacement.
28. The hire or service detailed in the quotation may be cancelled by the hirer at any time in writing.
28.1. If the hirer cancels the hire and/or service, all costs incurred to date including consultation
and contractor fees will be deducted from the deposit and the balance will be invoiced if above
the deposit amount.
28.1.1. In addition, cancellation by the hirer between 6 months and 3 months prior to the hire
period, 50% of the quoted fee will be payable by the hirer.
28.1.2. Cancellation by the hirer with 3 months and 1 month notice prior to the hire period, 75% of
the quoted fee will be payable by the hirer.
28.1.3. Cancellation less than a month prior to the hire period will result in 100% of the hire fee
being payable by the hirer.
29. This agreement will be terminated once all fees have been paid to us and all equipment returned to our
warehouse.
29.1. It may be terminated in writing by us at any time without liability for loss to the hirer or any
third parties.
30. Variations may be made to this agreement in writing with the consent of both parties.
30.1. Variations of terms including equipment and style will not be accepted within 2 weeks of the
hire period.
30.2. All costs for variations initiated by the hirer will be payable by the hirer. If a variation results
in an increase to the agreed fees, this increase must be paid in full at the time of variation in order
to give the variation effect.
31. Electronic communication in the form of email is an accepted form of written communication for this
agreement.
32. All warranties, conditions and terms implied by statute or common law are excluded from this agreement
as permitted by law to the fullest extent.
33. No verbal agreements or advice form part of this agreement.
34. We make no warranties that items are fit for purpose.
35. We are not liable for any injury, death or other damage that arises from the use of our equipment or the
actions of the hirer.
36. If any term in this agreement is found to be legally void, invalid or unenforceable this does not void the
remaining terms of the agreement.
37. Any disagreement is to be attempted to be resolved by mediation at the hirer’s expense prior to legal
proceedings being commenced.
38. Failure to comply with this agreement by MMP Event Hire that is out of our reasonable control will not
render us liable for loss to the hirer or third party.
I, for myself or the Hirer who has authorised me, confirm that I have read the hire agreement and consent to
the terms. I note that no contract exists between us until MMP Event Hire confirm my booking.